Trade Stand Application Form

CHARGES

50ft (w) x 50ft (d) - £120 - Plot will be marked on map at entrance

30ft (w) x 30ft (d) - £75 - Plot will be marked on map at entrance

12ft (w) x 12ft (d) - £50 - Plot will be allocated on Friday/arrival

Charity - 12ft (w) x 12ft (d) - £20 - Plot will be allocated on Friday/arrival

Trade Table Marquee @ £75 tables will be pre-allocated.

CONDITIONS

YOU MUST NOT SUBLET YOUR STAND SPACE

1. You must provide own marquee or gazebo as required. (except in Trade Table Marquee) The full tender amount must be paid by the 21st June 2024. Entrance tickets will not be forwarded without payment. The Pitch fee is non-refundable except in the event of the cancellation of the Southern District Agricultural Show. An Exhibitor pack with Vehicle Passes and Tickets will be sent by the 21st July.

2. All Trade Stand Holders must have adequate Third-Party public liability and provide A VALID copy of certification. We confirm that we will take responsibility to prevent any injury/damage to anyone on my/our trade stand plot and will provide adequate fire exit(s) where applicable.

3. I confirm we will not hold the Southern District Agricultural Society liable for any loss or damage to my/our property whilst on the Showfield

4. It is the responsibility of all traders to comply with relevant Isle of Man Trading Standards and Environmental Health Legislation in respect of stands exhibits and merchandise. All Stand Holders must have available for inspection all Hygiene Certificates, Gas/generator Testing Certificates where applicable, and risk assessments including fire risk. All generators must be up to current standards. Noisy generators will not be permitted on the showfield.

5. I confirm that a current risk assessment has been completed. The IOM SDAS may require completion of a specific Risk Assessment Form.

6. The Show Supervisors will allocate your space. Their decision will be final. Booking is for plot only - You must not sublet your stand space. The Committee reserve the right to authorise the sale of all refreshments on the Showfield.

7. All units and Trade Stands must be in place by 8.00am at the latest on both days of the show and preferably be in place by Friday evening. The show opens to the public at 9.30am on both days. All Caterers must remain open until earliest 5pm on both show days. Vehicles will not be permitted to return to the showfield until after 6pm. Stands may not be removed until the Sunday after 6pm. Livestock will be given priority to leave the showfield. All units and equipment must be removed from the showfield By Tuesday 30th July 2024.

8. Security - there will be volunteer night watchmen on the showfield for the nights of Friday, Saturday and Sunday, however, the society cannot be held responsible for the loss or damage of any items left on the showfield at any time. We recommend that property is removed or stored securely overnight, and that you take appropriate precautions to protect your property.

9. The wheelie bins on the show field must not be used for trade waste. All trade stand waste must be removed from site or deposited in the large skip provided. The society is implementing a recycling/waste reduction strategy and your support for this would be appreciated. Biodegradable/recyclable packaging is encouraged.

10. Non-resident traders must obtain a licence to trade in the isle of man; applications forms are available for download from the isle of man government website: http://www.gov.im. Copies of licences must be forwarded with forms.

11. Food and drink – the SDAS reserve the right to sell or control refreshments on the showfield. The serving of refreshments to clients by trade exhibitors will be limited to complimentary light refreshments and small samples.

12. Balloons, silly string, sky lanterns or similar items are not permitted on the showfield due to hazards caused to livestock & the environment.

13. Flyers - the handing out of flyers is limited from stand only. Traders are not permitted to distribute flyers around the showfield or car parks. A £50.00 clean-up fee will be charged for breach of this rule.

14. My contact details will be forwarded to Manx Radio, Energy FM and IOM Newspapers for advertising opportunities in relation to the Southern Show.